Save Money and Hassle With a Virtual Office

For hundreds of thousands of people, work is synonymous with heading to the office everyday. But more and more businesses are swapping office space for a much cheaper, simpler alternative – the virtual office.

From large open plan operations to dedicated one-per-person executive suites, from companies taking over entire buildings to several businesses sharing a single premises, traditional offices come in all sorts of shapes and sizes.

But they all share one thing in common – they are a fixed physical location staff have to travel to in order to do their jobs.

For most of the history of business, this has been a necessity. Offices provide the space necessary for colleagues to communicate and collaborate, and to host meetings with clients and partners. They provide a correspondence address for the business, a place where company records and paraphernalia can bet stored and shared, a home for business equipment – especially, in recent decades, IT equipment.

But all of that comes at a cost. Office space has to be bought or leased, creating a huge capital overhead for the business. Then you have all the operational costs, such as electricity and heating bills, maintaining IT systems, cleaning and facilities management.

These are expenses which pose a serious challenge to profit margins. So it is no wonder that, in a bid to remain as competitive as possible, more and more businesses are looking at ways to cut back on the amount of office space they rely on and look for alternative models of working.

One of the most popular being, the virtual office.

Thanks to technology, many of the reasons why people had little choice but travel to a shared location every day to work no longer apply. With the latest mobile communications technologies, we can all communicate effectively from pretty much anywhere we like, via voice, video, IM or email.

With broadband internet and cloud computing, staff can log onto business IT systems remotely. With so-called collaboration platforms, colleagues can interact with one another in all the ways they might wish to if they shared an office from their desktop or laptop screen, be it sharing and annotating files in real time, or launching virtual livestream video meetings at the touch of a button.

Without the practical need for a physical space for people to work together, the incentives to spend large amounts on office space are greatly reduced. The only real need for an office is to have a correspondence address, a receptionist to manage calls, and perhaps a space for occasional meetings.

A virtual office provides all of these things for much less than you would have to pay to rent office space. A virtual office is essentially a service – in return for a monthly fee, you get a registered address, someone to handle calls on your behalf, and, should you wish, a meeting space.

Some providers also offer a PA service.

As well of offering much better value, virtual offices are also remove much of the hassle of running a physical office. Instead of the company’s owners being responsible for everything associated with an office space – the leasehold arrangements, utilities, the IT and telephone system, cleaning contracts etc – this is all taken care of by the virtual office provider as part of the service.

All you have to do is connect from home and get on with the important work.

At The Colony, we provide a complete virtual office service, offering a prestigious Wilmslow business address with options for mail handling, call handling and PA services – we’ll even do all of your copying and printing for you. Click here to find out more and submit an enquiry today.